TERMS AND CONDITIONS

Definitions:  

Client – you (the wedding supplier)

Fee – the amount payable to the Supplier in return for the exhibition space requested via the Exhibitors Booking Form (“the Form”), at the time of the booking.   

Form – the Exhibitors Booking Form. 

Invoice – request for payment by the Supplier, to be sent to the email address, as provided by the Client.   

Services – the Supplier will provide the Client with a stall at the wedding fayre, as specified in the Form completed by the Client at the time of booking.    The date, location, time of the event and size of the stall are selected and paid for by the Client at the time of booking.    

Show(s) – the wedding fayre(s), as provided by the Supplier, as specified on the Locations section of the Website.  Locations will vary from time to time.   

Supplier – Jennifer Lynch and Julie Reilly t/a Wanderlust Wedding Fayres, or “We”. 

Venue – the location of the Show (s). 

Website – www.wanderlustweddingfayres.com  

General 

1. These terms and conditions will apply between the Client and the Supplier relating to the provision of the Services.   

2. These terms and conditions shall constitute the contract between the Client and the Supplier.   

3. The Supplier will reserve the right to vary these terms and conditions from time to time.   

4. The Client acknowledges the terms and conditions cannot be varied once this contract has been entered in to, unless such variations are agreed to in writing between the Client and the Supplier.   

Our Promise to the Client 

1. We, as the Supplier will promote and market the Shows across channels available to us such as Instagram, Facebook and sources of media we deem necessary to capture newly engaged couples.  We cannot guarantee footfall at the Shows. 

2. We will use our skills and expertise to provide the Services mentioned in this contract.    

3. We will treat all potential exhibitors fairly by limiting the number of exhibitors in each category.  This will allow all businesses to remain competitive.   

4. We will communicate details relating to the show once your booking has been processed.  We will email you to confirm the time for arrival/set up, where to unload and where to park on the day.  If you have any questions, please send us a message via the Contact page on the website.   

Your Promise to us 

1. The Client agrees to exhibit items and promote services which relate to the business that they own.  Cross promotion of other, unrelated businesses will not be tolerated and could result in exclusion from future shows.     

2. The Client agrees to set up their space in accordance with the guidance issued prior to the show and be ready to exhibit by 10:45am.   

3. The Client agrees to use to use their best efforts to promote the Show(s) on their social media accounts.   

Booking your Exhibition Space  

5. The Client confirms that the exhibition space can only be secured once the Exhibitors Booking Form is completed and returned to the Supplier via their website. 

6. The Supplier will distribute exhibition spaces on a “first come, first served” basis.  All exhibition spaces are subject to availability.   

7. The Client agrees to pay the Fee in full.  The Supplier will allocate the requested exhibition space to the Client, once the Fee has been received in full.  We reserve the right to allocate a space to another Supplier, if we should receive that Supplier’s Fee prior to yours.   

8. The Client agrees to pay the Fee within 7 days of receiving their invoice.  Please make all payments by way of a Bank Transfer.  Details of our bank account will be stated on the invoice we send you.      

9. The Client has the right to cancel the contract within the first 7 days, and such cancellation will be notified in writing in this timeframe.   

10. Once you submit the Form, this will constitute the entire agreement between the Supplier and the Client.  There will be no variation to this agreement, unless such variations are mutually agreed and made in writing.  

Cancellation  

11. If the Client should cancel the booking, they will lose their Fee unless they give the Supplier eight weeks’ notice of their intention to cancel their booking.   

12. If the Supplier should cancel the event, arising from events beyond their control, they will refund the Fee to the Client within 4 weeks of the event being cancelled.  The Supplier has the option of transferring their Fee to a different event.   

13. The Fee is non-refundable, and non-transferable, unless there is a prior agreement between the Client and the Supplier.    

14. The Supplier does reserve the right to cancel a booking, and if this should arise, the Client will receive a refund of the Fee already paid.   

Exhibition Space  

15. We will allocate a space to the Client prior to the event, and we will do our best to accommodate your request for the space booked.  The Supplier reserves the right to allocate spaces in accordance with the confines of the Venue hired for the Shows.   

16. The Client acknowledges that the Supplier has the right to re-allocate the exhibition space to another Supplier should you arrive more than 30 minutes late (after the stated time for arrival).   

17. In the event of the above, the Supplier will use their best efforts to allocate a space to the Client. The Client accepts they may not be allocated a space that is equal to the one booked due to their late arrival. 

18. The Client agrees that they will not let another business use their exhibition space to promote themselves.  This includes the use of leaflets/printed information relating to the second business.   We reserve the right to restrict you from exhibiting at future shows if you breach this clause.   

Electrical Supply/Equipment  

19. If the Client has requested access to an electrical supply, they must ensure that all electrical equipment used is PAT tested to satisfy current regulations.  The Supplier will not be responsible for any damage and/or fires resulting from faulty electrical equipment.   

20. We will not be held responsible for any damage caused by faulty electrical equipment, including extension cables brought on to the Venue by the Client.   

21. If clauses 19 and 20 are not adhered to, the Supplier reserves the right to refuse any request for a refund of the Fee. 

Health and Safety    

22. The Client agrees to adhere to the health and safety procedures, as stipulated by the Venue.   

23. The Client agrees to keep all fire exits clear.  These should not be blocked or propped open for the purpose of unloading your equipment.   

24. If the Client is a supplier of food, they must have all relevant food safety hygiene certificates necessary to conduct their business.  Neither the Supplier nor the Venue will be held responsible for any claims arising from non-adherence to current food safety hygiene regulations.   

25. If the Client is using helium gas cylinders, they agree to the removal of said equipment once it has been used to set up their display.  All helium gas cylinders should be transported, and stored in a safe manner, away from the Venue and before the Show begins.    

Licenses 

26. It is the Client’s responsibility to ensure that they hold a license for any music, performed or played at the Venue.  This includes a license from the Phonographic Performance Limited (PPL) or the Performing Rights Society (PRS).  The Supplier will not be liable for any breach of this condition.    

Insurance  

27. The Client agrees to put into place their own Public Liability Insurance to the sum of £5 million.  The Supplier reserves the right to request a copy of the Client’s insurance policy schedule. This should include cover for injury to members of the public attending the Venue to participate in the Show(s).   

28. The Client will be responsible for insuring equipment, or property used away from their usual location of conducting business.   

29. The Client will indemnify the Supplier of any legal claims arising from personal injury, and damage to property/equipment due to acts of negligence, either by the Client or their agents/employees.  This indemnity does not apply if the loss, damage or personal injury arising from acts of negligence by the Supplier. 

Date: 8^th January 2025